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Health and Safety

You may be surprised to find to what extent an employer is responsible for the safety and behaviour of employees whilst driving, or in control of vehicles. This section aims to highlight your obligations and laws affecting you as an employer.

For additional information please refer also to Civil Law and Guide to Corporate Killing.

As an employer you have an obligation by law to manage the risk to drivers' health and safety.

You should ensure you comply with the following:

  • Health and safety at Work Act 1974 
  • Management of Health and Safety at Work Regulations 1999 
  • Road traffic law e.g. the Road Traffic Act and Road vehicle (construction and Use) regulations

Health and Safety at Work etc Act 1974

You are required to ensure, so far as is reasonably practicable

  • the health and safety of all employees while at work 
  • that others are not put risk by you or your employees work-related driving activities (self employed people have a similar responsibility to that of employers)

Management of Health and Safety at Work Regulations 1999

You have a responsibility to manage health and safety effectively by:

  • Carrying out an assessment of the risks to the health and safety of your employees, while they are at work and to other people who may be affected by their work activities 
  • Periodically review your risk assessment, so that it remains appropriate 
  • Consult with your employee, and where applicable, their health and safety representative on health and safety issues 

It's worth noting that Health and Safety law does not apply to commuting, unless the employee is travelling from their home to a location, which is not their usual place of work.

How to manage work-related road safety

The WRRS (HSE) advise the main areas you need to address are:

  • Policy - ensuring that if you employ five or more people, you have a written health and safety policy statement. Areas to include are management duties, journey organisation, driver training and vehicle maintenance. 
  • Responsibility - showing a clear commitment to work-related road safety 
  • Organisation and structure - In larger organisations, ensuring you have an integrated organisational structure that allows co-operation across department with different responsibilities for work related road safety. In smaller businesses, considering the links between driving activities. 
  • Systems - ensuring you have the right systems to record, analyse and manage work related road safety effectively 
  • Monitoring - Putting in measures, which allow you to understand how effective your policy, has been. For example, employees reporting all work related road incidents, assessing why the incident happened and how could like incidents be avoided in the future

Useful Motor Risk Templates are available for you to download free of charge - visit our ‘Tools and Templates' section.

For more information on useful products and services to help you manage your vehicles and drivers view our Specialist Partners

For more information on Aviva Risk Solutions, please call 0345 366 6666 or email us at riskadvice@aviva.com

Please Note
This document contains general information and guidance and is not and should not be relied on as specific advice. The document may not cover every risk, exposure or hazard that may arise and Aviva recommend that you obtain specific advice relevant to the circumstances. AVIVA accepts no responsibility or liability towards any person who may rely upon this document.

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