How our workplace pension works with your payroll

How our workplace pension works with your payroll

Our 5-Star workplace pension is compatible with all types of payroll software, making it quicker and easier for you to process monthly pension contributions.

Payroll integration with Pensionsync

We provide a fully integrated payroll system through the following payroll software:

Pensionsync acts as a pipeline to automatically deliver employee and pension contribution data directly to Aviva. This means that payments can be taken automatically each month without the need to upload data files.

Using a fully integrated payroll system helps save time, and streamlines your auto enrolment duties. It also increases security while decreasing the risk of errors by collating all employee and pension contribution data in one place.

Find out more about payroll integration through pensionsync

Payroll integration with Brightpay

Brightpay payroll software is also able to complete auto enrolment tasks on your behalf. It can offer advanced functionality by using features such as real time information and flexible payment structure. And there aren't any hidden costs. It’s free to use for employers with one to three employees and, for larger employers, there's one fixed price for the tax year.

Find out more

For other types of payroll software

Our workplace pension scheme is compatible with all types of payroll software including Sage, Iris, moneysoft, 12 Pay, Accord, ADP, Carval, Ceridian, FreeAgent, HMRC, Keytime, Moorepay, MyPAYE, Payroo and Pegasus.

Data can be exported onto a payroll file that can then be uploaded in MyAvivaBusiness. Depending on the payroll software you use, this can take as little as two minutes – and if there are any errors, you can correct them online in our billing portal.

Direct input into MyAvivaBusiness

Smaller companies might choose to simply type information directly into our billing system. As long as you know the information you need to key in, this is a simple and straightforward task.

What the scheme administrator will need to do

Regardless of how you run your payroll, we’ll need the details of all employees who’ll be automatically enrolled on to or have opted into your workplace pension scheme. These details need to include staff names, addresses, dates of birth, salary and pension contributions. If you use penionsync, this information will be transferred automatically.

Alternatively, this information can be sent to us every time an employee needs to be auto-enrolled or opts in to the pension scheme, or once a month if you prefer. You’ll also need to send us contribution details for all members of the scheme each month, or tell us if any employees have left the company or have no contributions to make.

We’ll provide the scheme administrator with training and support materials to make sure they know how to complete their monthly duties.

Assessment and communications

Our research shows us that 73% of employers now use payroll software to carry out worker assessments and provide relevant communications, so check your payroll software to ensure this is covered for you. If it isn’t, we’ll help you think about further options (including with Aviva) after you’ve setup your workplace pension scheme.