Completing the declaration of compliance

Completing the declaration of compliance

As part of your duties, you’ll need to make sure that you let The Pensions Regulator know you’ve completed your auto enrolment duties and that you’re legally compliant with auto enrolment law.

What to do

In order to do this, you’ll need to complete a declaration of compliance, which will need to be submitted within five months of your staging date. If you fail to complete a declaration of compliance within this timeframe, you could be fined since The Pensions Regulator won’t be aware that you have completed your auto enrolment duties – and it’s one of your legal duties to let them know.

PAYE references and letter codes

In order to complete your declaration of compliance, you’ll need the letter code provided by The Pensions Regulator and your PAYE reference. The letter code is a 10 digit reference number beginning with the number one, which you can find on all correspondence that you’ve received from The Pensions Regulator.

Your PAYE reference should also be featured on any correspondence from The Pensions Regulator, as well as on the letter you received from HMRC when you first registered as an employer and on your payroll software.

Information you need to provide

The Pensions Regulator provides a complete list of the information that you’re required to give (PDF 0.54MB)

When to complete the declaration

The declaration of compliance will need to be completed five calendar months after your staging date. So if your staging date is the 1st June 2017, you must make sure that you’ve returned a completed declaration of compliance to The Pensions Regulator by 31st October 2017 at the latest.

Although it’s a good idea to start filling in your declaration of compliance before your staging date, it can only be fully completed after your staging date, because you’ll need to give The Pensions Regulator an accurate picture of every single person in your employment on your staging date.

If you’ve decided to use postponement, you’ll need to wait until the end of the postponement period before you submit your declaration of compliance. This is because you need to have assessed your workforce and auto-enrolled the relevant workers before the declaration of compliance can be completed. As a result, this might mean there’s only a short period in which your declaration can be completed.

Find out more about auto enrolment

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